Privacy Policy

Our website address is: http://www.fiveaday.org.uk.

An individual’s confidentiality is protected by the Data Protection Act and, from 25th May 2018, the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and the Privacy and Electronic Communications Regulations 2016 (PECR).

The GDPR covers the “processing” of “personal data.” Personal data is defined as information that can be used “directly or indirectly” to identify a person. This includes obvious things like a person’s name, but also a person’s email address, cookie data and IP address if using the website.

An individual’s confidentiality is protected by the Data Protection Act and, from 25th May 2018, the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and the Privacy and Electronic Communications Regulations 2016 (PECR).

The GDPR covers the “processing” of “personal data.” Personal data is defined as information that can be used “directly or indirectly” to identify a person. This includes obvious things like a person’s name, but also a person’s email address, cookie data and IP address if using the website.

All personal data is only held with the explicit consent of the individual and is held securely. 

Personal data shall be:

• processed lawfully, fairly and in a transparent manner in relation to the data subject.
• collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes.
• adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
• accurate and, where necessary, kept up to date.
• kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed.
• processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

For Information related to our website see section 7.0 below.

Personal information supplied by subscribers and volunteers to Five A Day will be kept on file and stored securely. 

Paper copies of volunteer’s forms will also be kept securely or securely destroyed after processing. Volunteer data will be deleted once the member has left the organisation. However, names, date stopped attending and the reason for resigning (but no other information) will be kept for historical purposes. 

Any emergency contact forms will be destroyed if volunteers haven’t attended within 6 months.

Any information obtained for a special event such as a Corporate Day is destroyed immediately after the event.

Subscribers

Five A Day uses personal data to inform members of our news, events and activities.

Volunteers 

Volunteer forms request some Personal Data and the applicant’s preferred means of communication. This information is required to provide the service that is expected by a Five A Day volunteer and for health and safety reasons.

Photographs sent to Five A Day for our use and publication remain the copyright of the owner but the owner grants a licence to Five A Day in perpetuity to publish, retain and grant licence to them providing this is lawful and within current regulations.

Photographs of identifiable minors must have written parental consent supplied before they can be accepted. Photographs of minors submitted and retained by Five A Day prior to May 2018, where written parental consent may not have been recorded, can be requested to be removed from the records by writing to the Five A Day Data Secretary or by contacting us through one of the methods listed in the ‘How to Contact Five A Day Garden’ section below.

Some personal data may be stored on the internet in the form of emails and Google Drive and email addresses will be used by Mailchimp. Mailchimp and Google Drive both comply with all UK GDPR regulations and do not transfer data out of the EU.

Five A Day will not share volunteers’ information with any other company or organisation, without the explicit permission of individual members, unless required to do so by law. 

Volunteers have the right to access a copy of the information Five A Day holds about them (a subject access request) obtainable, subject to proof of identity, by writing to the Five A Day Data Secretary or by contacting us through one of the methods listed in the ‘How to Contact Five A Day Market Garden’ section below.

Volunteers have a right to object to the ICO (Information Commissioners Office) if there is proof that Five A Day have shared their data with a third party against their permission or we have not responded to a complaint. Volunteers and subscribers can also report Five A Day to the ICO if they are aware of a data breach that has not been reported to the ICO.  

The Five A Day will ask volunteers to provide their formal consent to receive their communications electronically. 

We will use a subscriber or volunteer’s personal data to send: 

1. AGM (Annual General Meeting) and any SGM (Special General Meeting) information.
2. Other communications relating to Five A Day activities, such as notification of events or matters that Five A Day thinks will be of particular interest to volunteers and supporters.

Note: With the exception of notices for General Meetings (AGM, SGM) volunteers can opt out of any/all Five A Day communications at any time by contacting the Five A Day secretary by post or by contacting us through one of the methods listed in the ‘How to Contact Five A Day Market Garden’ section below.

Volunteers and subscribers receiving emails via Mailchimp can opt out of these emails at any time. 

Contact via the website: Five A Day is committed to ensuring that your privacy is protected. If you provide us with your name, email address or other details it will only be used by Five A Day for the purpose of acting upon your inquiry, comment or the information you provide. It will not be shared with third party organisations outside Five A Day. A record may be kept of your inquiry, suggestion or comment and used to make improvements to our organisation or the information that we publish.

Copyright: The website and its content are copyright of Five A Day except where stated otherwise. Any reproduction or redistribution of content is not allowed other than as follows:

• You may print or download content for your personal and non-commercial use only.
• You may copy the content to other individuals for their personal and non-commercial use, provided that you acknowledge Five A Day as the source.
• Non-profit organisations may use Five A Day material with permission. Where Five A Day material is used, the source should be acknowledged, for example: ‘Photographs copyright Five A Day Garden.’ You may not, except with our permission, distribute or commercially exploit the content of the website nor post the content on another website.

The content of the website is for information and interest and while every effort is made to ensure that the information is accurate and up to date, this cannot be totally guaranteed. The links to other websites have been provided in good faith but Five A Day has no responsibility for, nor has it any control over, their content and Five A Day does not necessarily endorse any views expressed therein. Five A Day is not responsible for the privacy policies or practices of third party websites. 

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Our website uses cookies to enhance your browsing experience and help us improve our services. These small data files are sent by a web server and are stored by the browser. We use cookies for the following purposes:

(a) authentication and status – we use cookies to manage authentication and user status on our website. These cookies help us identify when you’re logged in, keep you logged in during your session, and remember your preferences as you navigate the site. The cookies we use for this are wordpress_[hash],wordpress_logged_in_[hash],wordpress_sec_[hash],wordpress_test_cookie, wp-settings-[user_id], wp-settings-time-[user_id].

(b) cookie consent – we use cookies to store your cookie consent preferences. The cookies we use for this are cookiesyes-consent.

Our website features embedded YouTube videos to provide engaging and relevant content. YouTube may set cookies on your device. These cookies are VISITOR_INFO1_LIVE, VISITOR_PRIVACY_METADATA and YSC.

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

We take security seriously and take precautions to keep your personal information secure. We have put in place reasonable physical, technical and organisational procedures to safeguard the information we collect. However, we have no control over the privacy of any communication while it is in transit to us. We therefore recommend that you not include confidential, proprietary, or sensitive information in any such communications.

The person responsible for your personal information with relation to Data Protection Law is the Secretary of Five A Day. If you have any queries about this Privacy Notice or our data collection practices please contact us at the address, email or phone number below along with the nature of your question.

Phone Number: 07555 184 343
Email: info@fiveaday.org.uk
Address:
Five A Day Garden,
The Street,
Englefield,
Theale,
Berkshire.
RG7 5EL

Website Contact Form: https://fiveaday.org.uk/contact

Privacy Policy v1.4 last updated: March 2025